If necessary, mark time in your calendar that indicates how much time you should devote to any meeting. Your time in business meetings should be spent only as long as there is concrete contribution from you. This is particularly applicable in case you’re an executive. Plus, if you think you need not attend the entire time, let the meeting organizer know beforehand that you would either join at the beginning or join later at the action planning and decision making stage.

Everyone concerned should be aware of the time well in advance and should therefore be professional about it. Strictly maintain the start and end times and don’t wait for other attendees to join before you can start the meeting. The ideal duration of any meeting is 30 minutes unless it’s an annual company review. Have more control over the start and end times of the meeting, the flow of the discussion, and how to get back to the topic when there is any deviation. Keep the meeting duration short and to-the-point for effective calendar and executive management. In fact, schedule time for breaks and downtimes as well. If you’re an entrepreneur, an executive or an executive assistant, take advantage of these apps as you will be able to streamline your projects, make calendar management smoother, and be surprised at the amount of time you can have for dedicating to other tasks or people. Learn How to export Outlook Calendar to excel. With Calendly and Doodle, you can integrate all your calendars from Google, Outlook, etc. When someone schedules a meeting and you need to respond, all you need to do is click on the calendar icon and select the times you are free. Outlook Mobile shows free slots as green and when there’s a conflict, it shows red. Microsoft’s FindTime feature does the same function.

Use Google Calendar and share with all to schedule a meeting as everyone can see which slots are free. An array of such tools are available to make the most of your schedule. Using calendar management tools and apps will be of immense help to boost your productivity and be the star in the eyes of your executive.

Calendar management in outlook